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When selecting a data room, companies should take into account the number of users who will access the platform. Oftentimes, vendors will offer a few administrative users as part of their pricing plans, while other users will require additional charges. The vendors may also offer features that increase security and restrict user activity, such as multi-factor authorization or specific permissions. The more advanced features, and enhanced security options, will cost more than the standard VDRs.

Some companies offer flat-rate pricing based on the storage capacity employed. These are typically ideal for large corporations that rely heavily on documents written in text and don’t use large audio or video files. The drawback to this model is that it doesn’t allow for the upload of more files or for unlimited storage space.

Other providers charge based on the number of megabytes that are uploaded to the platform. Although this is less expensive than flat-rate pricing models it could cause users to overspend on data storage. This is because when you upload too many files, your service provider will notify you and require you to reduce the amount of data that is stored.

M&A teams require a secure, reliable platform to share sensitive data with their clients and business partners. FirmRoom provides a variety of features which make it a good choice for M&A projects. The platform allows drag and drop uploading, smart indexing, and in-platform viewing to make sure that confidential documents associated with deals remain secure and organized. It also provides an audit trail that lets you know who downloaded, viewed, and edited which documents. This feature is highly sought-after by investment bankers and managers of private equity firms who have to examine documents and understand the full extent and scope of changes to the documents.